We highly recommend that you use the 'Add a new staff member' function found under WORKBENCH > FREQUENTLY PERFORMED ACTIONS to add staff members, but if you want to manually create a member of staff, you would:
Select ADMINISTRATION from the top menu.
Select ENTITIES from the side menu.
Click the PLUS symbol to add a new staff member.
Select Person from the pop-up that appears.
Fill in all requested details.
Click the 'Add Address' button to fill in address details.
Click SAVE and CLOSE.
You would then need to add in all the regulatory information for this person. to do this you would:
Select WORKBENCH from the top menu.
Select ENTITY DATABASE from the side menu.
Click the dropdown to select PEOPLE.
Click on the newly created staff Person ENTITY
On the right-hand side click the DATASETS tab.
Click Staff.
Then, click Staff Information
Then click the PLUS Symbol.
The STAFF INFORMATION dataset menu will then appear.
Fill in all requested details.
Click SAVE and CLOSE.
NB - If you're creating a Senior Manager - the FCA requires that you collect at least the following information:
Data point needed | Reason data is required |
Individual Reference Number (IRN) | So the FCA can accurately link all stored information to the correct person. |
Detailed personal information ( e.g. title, surname, ALL forenames incl middle names, previous names, date of birth, place of birth, national insurance number, current address, nationality, passport number, contact number & Email address) | So that the FCA has detailed background information on every senior manager. Some of this information is required so that the FCA can create its Directory (of certified individuals). The most basic of this information is necessary so that the public can search your SM on the FCA’s Directory. |
Name(s) commonly known by (shortened name(s)) | You must notify the FCA of shortened names or aliases because the public may want to search the Directory using these. |
Details of current employment (e.g. contractual relationship, job title, role information, day-to-day responsibilities). | The FCA needs this to help it understand the risks posed by your SM to your firm and to the wider financial system. |
Senior management functions held, prescribed responsibilities, overall responsibilities and other responsibilities. | These are core parts of the SM&CR regime. The FCA has a list of prescribed responsibilities that must be allocated amongst your SM’s. You must also document your SM’s other responsibilities and state any areas in your firm that they have overall responsibility for (if applicable). |
At least 3 years of address history. | So that the FCA has detailed background information on all SM’s. You will require this information to perform your employee background and credit history checks. |
At least 5 years of employment history. | A core motivation of SM&CR is the FCA’s desire to stop unfit & improper employees rotating around different firms within financial services. Employment history is integral to this effort. |
Information about your firm (registered name, trading names, office locations and FCA reference number). | The FCA requires this so they know where each SM in its Directory is working. |
Details of any current or previous civil proceedings against the SM (Fitness & Proprietary information) | The goal of the SM&CR regime is to make sure that financial services firms only employ individuals who are professionally and personally fit & proper. This information is core to this aim. |
Details of any current or previous financial wrongdoing by the SM (Fitness & Proprietary information) | A key goal of the SM&CR regime is to make sure that financial services firms only employ individuals who are professionally and personally fit & proper. This information is core to this aim. |
Details of any criminal wrongdoing perpetrated by the SM and details of associated convictions (Fitness & Proprietary information) | A key goal of the SM&CR regime is to make sure that financial services firms only employ individuals who are professionally and personally fit & proper. This information is core to this aim. |
Details of any sanctions levied against your senior manager by regulators, professional associations or trade bodies (Fitness & Proprietary information). | A key goal of the SM&CR regime is to make sure that financial services firms only employ individuals who are professionally and personally fit & proper. This information is core to this aim. |
Details of any disciplinary procedures, investigations or sanctions made against your SM, either at your firm or firms they have previously worked at (Fitness & Proprietary information). | A key goal of the SM&CR regime is to make sure that financial services firms only employ individuals who are professionally and personally fit & proper. This information is core to this aim. |
Details of any conflicts of interest that your SM has or may have (Fitness & Proprietary information). | A key goal of the SM&CR regime is to make sure that financial services firms only employ individuals who are professionally and personally fit & proper. This information is core to this aim. |
Any other information or supplementary evidence pertaining to your SM’s fitness & proprietary (if applicable) | Sometimes it will be necessary to include supplementary information and documents in a fit & proper test. The FCA allows this and it can be stored in Corterum. |