The SM&CR mandates that details of all 'Directory Persons' within your firm are submitted to FCA and are attested to be accurate every 12 months - and report any changes to Senior Managers within 7 days. You either have to submit an attestation stating all is accurate and up to date, or send details of changes in the FCA approved format. This report will assemble all your data in a format acceptable to the FCA, so you can quickly and easily submit it on to them as required.
To do this:
Log into Corterum as an administrator.
Select REPORTING on the top menu.
Then click FCA DIRECTORY REPORT on the left hand side.
You will then be asked to choose whether to run the full report for everyone, or just the changes since the last report was generated.
Make your choice and select either SAVE REPORTS TO DOCUMENTS or DOWNLOAD REPORT.
If you choose SAVE REPORTS TO DOCUMENTS, it will save this report in Corterum, and link it to the person entity for whom you have run the report.
A new pop-up will appear which allows you to select whether to download as an Excel Spreadsheet (XLS) or a CSV file. Make your choice, and click SAVE.
In addition, you can also click DOWNLOAD REPORT to save it to your computer.
A new pop-up will appear which allows you to select whether to download as an Excel Spreadsheet (XLS) or a CSV file. Make your choice, and click DOWNLOAD.
The file will then be downloaded to your computer, and the dialogue boxes will all close.
Excluding ex-employees from FCA Directory reports
To generate an FCA Directory report that excludes ex-employees, pick from one of the following options:
Option 1: Disabling the employee's "person entity"
Go to ADMINISTRATION, then click ENTITIES.
Find the appropriate person and click the three blue dots to the right of their information.
Click Disable entity
Option 2: Setting them as "no longer employed"
Go to WORKBENCH, then click DATASETS.
Click Staff, then Staff Information.
Find the appropriate person and click on their name.
Click EDIT.
Scroll down to the Employment status section
Click the dropdown menu and select "No longer employed"
Click SAVE.
You can then generate your FCA Directory report that excludes any ex-employees by doing the following:
Go to reporting, then click FCA DIRECTORY REPORT.
Select whether you would like a full report or a report of changes only.
Click Omit staff no longer employed
Finally, either download the report or save it to your documents.
